|
Questions |
Answer |
Estimate confidence |
||||
|
Organization |
||||||
|
What is your organization's total headcount? |
4900 |
|||||
|
How many front-line Managers work in your organization? |
288 |
High |
||||
|
How many hourly front-line Employees work in your organization? |
||||||
|
What is the average hourly wage of a front-line employee? |
||||||
|
Project |
||||||
|
What is the expected implmentation length (months) |
Medium |
|||||
|
Current Software Replacement |
||||||
|
Do you have a current WFM software system that tracks Time & Attendance? |
||||||
|
If so, what is the monthly cost of your current WFM solution (Per Employee Per Month) |
$1.00 |
|||||
|
Enter any other annualised costs associated with your current WFM solution |
||||||
|
Will you continue to use this software after a new WFM system is implemented? (answer No if not applicable) |
||||||
|
Management Structure |
||||||
|
Typically how many employees do your front-line Managers supervise? |
||||||
|
On average what proportion of a Managers' time is spent: Scheduling employees or Tracking Time and Attendance? |
||||||
|
What is the average hourly cost of a front-line Manager? |
||||||
|
Payroll Process |
||||||
|
How many Payroll Administrators do you employ? |
4 |
|||||
|
How many different pay period cycles do you have? |
||||||
|
How often do you run payroll per monthly? |
||||||
|
Typrically how long does it take to run a single paygroup in hours? |
||||||
|
Time and Attendance |
||||||
|
How often do employees miss their shifts? |
||||||
|
Is timetheft an issue in your business? |
||||||
|
Does your current T&A system send out schedule notifications and reminders to employees? |
||||||
|
Typcially what percentage of hours are overtime? |
||||||
|
Scheduling |
||||||
|
Does your organization use algorithmic scheduling? |
||||||
|
Would your organization consider using algorithmic scheduling? |
||||||
|
What percentage of your front line workers are part time? |
50 |
|||||
|
Can Managers currently see wage costs while building schedules? |
No |
|||||
|
How many shifts on average does an employee work in a month? |
||||||
|
What is the average length of a shift in hours? |
||||||
|
Compliance |
||||||
|
Does your current T&A system have automated complinace rules or warnings based on federal and state regulations? |
||||||
|
Do you have unions agreements? |
||||||
|
Does your current T&A system indentify breaks that are not compliant with FLSA rules? |
||||||
|
Do you currently have a labor compliance specialitist? |
||||||
|
If so, does this specialist have control or oversight to ensure most shifts are compliant? |
||||||
|
Reporting and data connectivity |
||||||
|
Does your current WFM system have reporting functionality? |
||||||
|
Does your current WFM system connect with your Point-of-Sales (or similar) system? |
||||||
|
Do you currently have the ability to track your labor costs in real-time via a dashboard? |
||||||
|
Currently can managers see shift cost estimates while sceduling? |
||||||
|
Training |
||||||
|
Do you currently train Employees on using your current WFM system? |
||||||
|
If so, what is the total time spent on system training in hours? |
||||||
|
Do you currently train Managers on using your current WFM system? |
||||||
|
If so, what is the total time spent on system training in hours? |
||||||
|
Organization |
||
|
Expected length of software useage |
||
|
Number of hourly employees |
3404
|
|
|
One Time Fees |
||
|
Implementation Fee |
||
|
Integration Fee |
||
|
Estimated travel expenses |
||
|
Hardware and Infrastructure Costs |
||
|
Other |
||
|
Total One Time Fees |
$4,000.00
|
|
|
Monthly Reoccuring Fees (per EE) |
||
|
SaaS Fee |
||
|
Other |
||
|
Total Monthly Fees |
$5.00
|
|
|
Current Software Monthly Fees (per EE) |
||
|
Current Software Cost |
||
|
Other monthly costs |
$0.00
|
|
|
Net Costs |
||
|
Net Monthly Costs |
$10,218.67
|
|
|
Net Annual Costs |
$122,624.00
|
|
Categories |
Measure |
Value |
Score |
Expected Return (Per Year) |
Expected Return (Per Month) |
Expected Return/EE |
Confience Estimate |
Month Realized |
Source |
|
|
Management Overhead |
Time spent on T&A |
15.00%
|
0.15
|
$69,627.27
|
$5,802.27
|
$1.70
|
0.94
|
2.25
|
||
|
Payroll Overhead |
Time spent on Payroll (hours) |
576.00
|
0.30
|
$4,838.40
|
$403.20
|
$0.12
|
0.96
|
2.25
|
||
|
Timetheft |
Percetnage Payroll Costs |
0.00
|
$0.00
|
$0.00
|
$0.00
|
0.95
|
0.75
|
|||
|
Overtime reduction |
Percentage of hour overtime |
3.00%
|
0.25
|
$64,335.60
|
$5,361.30
|
$1.58
|
0.95
|
2.25
|
||
|
Overstaffing reduction |
Industry average |
0.41
|
$200,972.16
|
$16,747.68
|
$4.92
|
0.96
|
3
|
|||
|
Missed Shifts |
Percetnage of shift missed |
5.00%
|
0.25
|
$204,240.00
|
$17,020.00
|
$5.00
|
0.95
|
0.75
|
||
|
Manager Training Timesaving |
Number of hours spent on training (hours) |
6
|
0.25
|
$12,532.91
|
$1,044.41
|
$0.31
|
0.98
|
0.75
|
||
|
Employee Training Timesaving |
Number of hours spent on training (hours) |
1
|
0.25
|
$17,020.00
|
$1,418.33
|
$0.42
|
0.98
|
0.75
|
||
|
Compliance |
Return PEPM |
0.35
|
$50,038.80
|
$4,169.90
|
$1.22
|
0.96
|
1.5
|
|||
|
Reporting and Data Connectivity |
Return PEPM |
0.60
|
$49,017.60
|
$4,084.80
|
$1.20
|
0.97
|
1.5
|
|||
|
Return Total |
$672,622.74
|
$56,051.90
|
$16.47
|
|
Month |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
|
Initial Investment |
$4,000.00
|
||||||||||||||||
|
Monthly Cost |
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
$10,218.67
|
|
Cummulative Costs |
$14,218.67
|
$24,437.33
|
$34,656.00
|
$44,874.67
|
$55,093.33
|
$65,312.00
|
$75,530.67
|
$85,749.33
|
$95,968.00
|
$106,186.67
|
$116,405.33
|
$126,624.00
|
$136,842.67
|
$147,061.33
|
$157,280.00
|
$167,498.67
|
$177,717.33
|
|
Monthly Return |
$19,482.74
|
$27,737.44
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
$56,051.90
|
|
Cummulative Return |
$19,482.74
|
$47,220.18
|
$103,272.08
|
$159,323.98
|
$215,375.87
|
$271,427.77
|
$327,479.66
|
$383,531.56
|
$439,583.45
|
$495,635.35
|
$551,687.24
|
$607,739.14
|
$663,791.03
|
$719,842.93
|
$775,894.82
|
$831,946.72
|
$887,998.61
|
|
Net Return |
$9,264.08
|
$17,518.78
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
$45,833.23
|
|
Cummulative Net Return |
$9,264.08
|
$26,782.85
|
$72,616.08
|
$118,449.31
|
$164,282.54
|
$210,115.77
|
$255,948.99
|
$301,782.22
|
$347,615.45
|
$393,448.68
|
$439,281.91
|
$485,115.14
|
$530,948.36
|
$576,781.59
|
$622,614.82
|
$668,448.05
|
$714,281.28
|
|
|
|
ROI PEPM |
|||||
|
Catagories |
Measures |
Average |
High |
Low |
|
|
Administrative Overhead |
Manager Timesavings |
$5.11
|
$5.40
|
$4.82
|
|
|
Payroll Timesavings |
$0.12
|
$0.12
|
$0.11
|
||
|
Time Keeping |
Overtime Reduction |
$0.00
|
$0.00
|
$0.00
|
|
|
Scheduling optimization |
Reduced labor costs from algorithmic scheduling |
$1.58
|
$1.66
|
$1.49
|
|
|
Attendance |
Time-Theft Reduction |
$4.92
|
$5.11
|
$4.73
|
|
|
Improved Attendance |
$5.00
|
$5.28
|
$4.73
|
||
|
Risk |
Compliance Risk Reduction |
$0.31
|
$0.31
|
$0.30
|
|
|
Training Requirements |
Manager Training Timesavings |
$0.42
|
$0.43
|
$0.41
|
|
|
Employe Training Timesavings |
$1.22
|
$1.28
|
$1.17
|
||
|
Reporting and data connectivity |
Real-time and informative data |
$1.20
|
$1.24
|
$1.16
|
|
|
Software Cost |
PPM |
-$3.00
|
-$3.00
|
-$3.00
|
|
|
ROI PEPM |
$16.87
|
$17.83
|
$15.92
|
||
|
ROI Total |
|||||
|
Catagories |
Measures |
Average |
High |
Low |
|
|
Administrative Overhead |
Manager Timesavings |
$69,627.27
|
$73,572.82
|
$65,681.73
|
|
|
Payroll Timesavings |
$4,838.40
|
$5,044.03
|
$4,632.77
|
||
|
Time Keeping |
Overtime Reduction |
$0.00
|
$0.00
|
$0.00
|
|
|
Scheduling optimization |
Reduced labor costs from algorithmic scheduling |
$64,335.60
|
$67,874.06
|
$60,797.14
|
|
|
Attendance |
Time-Theft Reduction |
$200,972.16
|
$208,676.09
|
$193,268.23
|
|
|
Improved Attendance |
$204,240.00
|
$215,473.20
|
$193,006.80
|
||
|
Risk |
Compliance Risk Reduction |
$12,532.91
|
$12,783.57
|
$12,282.25
|
|
|
Training Requirements |
Manager Training Timesavings |
$17,020.00
|
$17,360.40
|
$16,679.60
|
|
|
Employe Training Timesavings |
$50,038.80
|
$52,140.43
|
$47,937.17
|
||
|
Reporting and data connectivity |
Real-time and informative data |
$49,017.60
|
$50,733.22
|
$47,301.98
|
|
|
Investment |
Total annual Investment |
-$122,624.00
|
-$122,624.00
|
-$122,624.00
|
|
|
Annualised ROI |
448.52%
|
473.83%
|
423.22%
|
||